Caddo Parish Schools Job Description

Job Title:               Coordinator of Magnet Schools Testing

Prepared By:        Wanda Gunn

Prepared Date:     June 25, 2007

Approved By:      Jan Holliday

Approved Date:  June 25, 2007

SUMMARY

Directs and coordinates the activities and process for testing, evaluating, and placing students in the Caddo parish magnet school system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Coordinates parishwide testing of all students applying for entrance in an elementary magnet school in grades K-5 and in a middle magnet school in grades 6-8.
• Organizes and maintains testing/placement records and reports using Microsoft Excel and/or Access and other computer applications, as necessary.
• Plans and conducts training for those who administer tests to students being evaluated for the magnet programs.
• Prints, organizes, and disseminates materials and resources for magnet schools to begin application process.
• Organizes and develops a continuous cumulative record system for every pupil testing for      placement in the magnet schools.
• Coordinates the organization and development of the testing schedule which includes testing, evaluation, and placement of students.
• Prepares budget for parishwide testing materials and publicity for magnet schools.
• Develops publicity campaign to inform the public of magnet school opportunities through T.V., radio, newspaper, billboards, flyers, brochures, and open houses.
• Makes use of interpreted test data to evaluate and strengthen the magnet program.
• Plans with and recommends to principals, counselors, and coordinators of the magnet schools, procedures to improve the process of testing, evaluating, and placement.
• Learns and uses data processing skills for storing information and test scores for students applying for magnet school entrance.
• Maintains accurate records, reports, agenda, correspondence, and testing data and forwards these to the appropriate authorities as requested.
• Develops good public relations between magnet schools and the community.
• Addresses community groups and schools to inform  them of magnet school opportunities.
• Notifies all parents of test score results and placement of students.
• Serves as a resource person concerning policies and procedures for entrance into a magnet school.
• Identifies performance objectives and prepares a Professional Growth Plan based upon parish goals and objectives.
• Prepares a self-evaluation described in the Performance Evaluation Plan.
• Performs other related duties as designated by the assigned director, assistant superintendent of academic affairs, and/or the superintendent.
• Adheres to the policies and procedures established by the school board.
• Confers with the superintendent and other administrative personnel to review policies and procedures and discuss required changes as necessary.

SUPERVISORY RESPONSIBILITIES

Manages and coordinates the process of testing, evaluation, and placement of students requesting entrance into a magnet school.  Responsibilities include training test administrators, organizing publicity, scheduling, evaluating, record keeping, addressing concerns, and problem solving.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Master’s degree; Louisiana teaching certificate with authorization as Parish or City Supervisor of Instruction preferred; at least 3 years of successful teaching or counseling experience preferred during the 5 year period immediately preceding appointment as Coordinator of Magnet Schools Testing.

SKILL RELATED

Should satisfy Louisiana requirements for a teaching certificate and/or certification in guidance counseling. 

PERSONAL CHARACTERISTICS

• Ability to communicate effectively, both in verbal and written form.
• Ability to plan, organize, and evaluate the work of the testing team.
• Ability to work tactfully and harmoniously with staff, schools, students, parents, and the public.
• Physical stamina and emotional stability to work effectively under pressure and to keep all aspects of the job under control.
• Ability to hold records, reports, and conversations in confidence.
• Neat, well groomed, professionally dressed appearance.

LANGUAGE SKILLS

Ability to read, analyze, and interpret data.  Ability to respond to inquiries or complaints from students, parents, employees, or members of the business community.   Ability to effectively present information to management, public groups, and/or board of education.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, and walk. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to CPSB policy, unlawful activities, test security policy violations, or any other conduct which is seriously prejudicial to the school system.

CHAIN OF SUPERVISION

Chief of Academics

TERMS OF EMPLOYMENT

210 days

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Employee Signature                                                                              Date