Job Title:               Bookkeeper - II

Job Code:              058

Grade:                   G

DOT Code:           210382014

Prepared By:        Richard Dezendorf

Prepared Date:     December 9, 1997

Approved By:      David A. Barr

Approved Date:   March 23, 2001

SUMMARY

Keep records of financial transactions for established accounts by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.  (Verifies the posting of business transactions, including receipts, disbursements, journal entries and transfers to computer printouts and general ledger of all funds/accounts.)
• Performs a monthly deposits and disbursements analysis using computer printouts, spreadsheet and bank documents. 
• Summarizes details in separate ledgers or computer files and transfers data to general ledger.
• Reconciles and balances accounts.
• Compiles monthly and annual reports to show statistics such as cash receipts, average daily balance, interest accumulation, monthly balances, expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business.
• Communicates, verbally and written, with banking institutions on a regular basis to insure that all the bank accounts are properly maintained by the banking institutions.
• Responsible for ordering supplies and equipment utilizing the computerized purchasing system.
• Types correspondence and audit reports for internal audit staff.
• Receives and distributes mail, school receipt books, and other forms pertinent to the operation of business.
• Verifies and prepares bills for payment.
• Calculates employee wages from records or time cards and prepares checks for payment of wages.
• Prepares withholding, Social Security and other tax reports.
• Computes, types, and mails monthly statements to customers.
• Maintains filling system.
• Neat, well groomed, appropriately dressed appearance.
• Performs other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or GED with additional specialized or technical training; two to four years job-related experience; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of clients or employees.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel objects or controls. The employee is occasionally required to stand, walk, and talk or hear.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct.  Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to CPSB policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

CHAIN OF SUPERVISION

Non-Instructional Supervisor

Non-Instructional Director

TERMS OF EMPLOYMENT

260 days

Employee Name:  _________________________________________   SSN:  ________-____________-________

                                                (Type or Print)

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Employee Signature                                                                                            Date