Job Title:                School Library Clerk-Middle/Secondary

Job Code:              146

Grade:                     C

DOT Code:            249367046

Prepared By:         Richard Dezendorf

Prepared Date:      December 9, 1997

Approved By:       David A. Barr

Approved Date:   April 3, 2001

SUMMARY

Working under the direction of the school librarian, prepares book orders and verifies book deliveries, processes new books and periodicals, types library correspondence, forms and records, returns loaned books and materials to their proper place, and otherwise assists the librarian in the operation of the school library. 

(These examples are intended only as illustrations of the various types of work performed.  Actual work assignments may vary from school to school depending on the direction of the school principal.)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Record identifying data and due date on cards to issue books to patrons.
• Inspect returned books for damage, verify due date and compute and receive overdue fines.
• Review records to compile list of overdue books and issue overdue notices to borrowers.
• Sort books, publications, and other items according to classification code and return them to shelves, files, or other designated storage area.
• Locate books and publications for patrons.
• Issue borrower's identification card according to established procedures.
• File cards in catalog drawers according to system.
• Repair books and place plastic covers on new books.
• Answer inquiries of nonprofessional nature on telephone and in person and refers persons requiring professional assistance to Librarian.
• Type material cards or issue cards and duty schedules.
• Prepare and process new books and materials.
• Assist in checking audio-visual materials in and out.
• Prepare Total Circulation Status Report at the end of the month.
• Assist Librarians in the end-of-the-year book and audio-visual inventories.
• Add and delete books of the library computer.
• Prepares book orders at the librarian’s request, checks invoices, and packing lists upon receipt of books, notes any errors, and takes corrective action.
• Prepares books, audio-visual materials, and equipment for return to central libraries or lending organizations.
• Maintains library supply cabinets, orders supplies as necessary, and dispenses supplies to library staff.
• Ability to work tactfully and harmoniously with staff and students.
• Ability to command the respect and like of students.
• Pleasant and correct telephone manner.
• Legible handwriting.
• Ability and initiative to plan, organize, and carry out assignments with minimum supervision.
• Ability to handle routine and repetitious tasks.
• Ability to maintain regular attendance.
• Neat, well groomed, appropriately dressed appearance.
• Performs other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or GED; zero to six months job-related experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to present information in one-on-one and small group situations to teachers and students.

SKILL RELATED

Ability to type a minimum of 50 correct words per minute and to operate office machines such as a typewriter, copying machine, and duplicating machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit and use hands to handle or feel books or controls. The employee is occasionally required to stand, walk, stoop, kneel, or crouch, and talk or hear.  Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   The noise level in the work environment is usually quiet.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct.  Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to CPSB policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

CHAIN OF SUPERVISION

Librarian, School Principal

TERMS OF EMPLOYMENT

194 days

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